--- title: "Analyze a large document with AI · Munia use case" description: "Collective agreement, zoning bylaw of several hundred pages, stack of bids: find the precise answer in minutes. A 98% reduction measured at a client." url: https://munia.ai/en/use-cases/analyze-a-large-document/ lang: en-CA last_updated: 2026-09-23 --- [General management](/en/for/general-management/)General management · all departments # Find the answer in a 700-page document A collective agreement, a zoning bylaw, a stack of bids: the answer exists, the time to find it does not. You upload the document, ask the question, the agent answers with the excerpts. You check the source. Book a demo See the recipe The proof \-98% in time spent analyzing large documents Measured in a municipality of under 3,000 residents and published in its GPS Climat solution sheet (Écotech Québec). The highest of the five gains measured there. [See the source.](/en/accomplissements/) 01 Before, after ## The same task, before and with Munia. Today - Read, highlight, go back - Search three sources that contradict each other - Ask a colleague who has no more time than you - Answer late, or approximately With Munia - Upload the document, ask the question - Get the answer with the excerpts and the page - Ask the next question on the same document - Check the excerpt, answer the same day 02 The recipe ## How it is done, step by step. 1. Choose the reading mode Text extraction when the whole document must be read; file search when a precise passage must be found. It is the first reflex our support teaches. 2. Upload the document Up to 50 MB per file and 10 files per batch. Scanned documents are read by character recognition. 3. Ask a precise question "What notice period applies to a layoff?" beats "summarize the agreement". 4. Break long requests down On a very long document, one question at a time. The agent cites the excerpt; you check. Support tip - The choice between text extraction and file search makes the difference between a useful result and a mediocre one. - No ZIP files: upload documents one by one or in batches of ten. - Complex tables, such as zoning grids, remain a known weak point: always check those passages. 03 Agents involved ## What you find in Munia for this task. - File synthesis “Summarize this 40-page file into a one-page note.” - Application review “Does this application comply with the by-law in force?” - Decision summary “Prepare the summary for council item 7.” These agents are described with the others on the page [For general management](/en/for/general-management/). Glossary terms [General management (GM)](/en/glossary/#dg)[Zoning bylaw](/en/glossary/#reglement-de-zonage)[Access to information and access officer](/en/glossary/#acces-information)[Optical character recognition (OCR)](/en/glossary/#ocr) People stay in control, start to finish The agent prepares, the employee approves. Nothing is adopted, published, sent or destroyed without a person who reread it. That is the rule on every page of this site and in every Munia agent. 04 FAQ ## Frequently asked questions ### Which documents do our clients run through it? A 735-page zoning bylaw, a complete collective agreement, a forestry plan built on three documents, 59 municipal forms to classify by sensitivity. Without naming the cities. ### Does the document leave Canada? It is hosted in Canada. Model inference runs under zero-retention contracts and your documents are never used to train models. ### Does Munia read scanned documents? Yes, by character recognition. Quality depends on the scan. ### Where does the 98% come from? From a municipality of under 3,000 residents that measured five tasks before and after and published the results in its GPS Climat solution sheet (Écotech Québec). See the Achievements page. ## Other use cases for general management [ General management ### Prepare the decision summary for an agenda item The file behind an agenda item becomes a structured, neutral decision summary, then a presentation for council. Two agents, two steps, a team that approves. ](/en/use-cases/prepare-a-decision-summary/)[ General management ### Answer the citizen in minutes, not days Room rental, permits, collection, taxes: a complete, polite and accurate reply in minutes, from your policies. A municipality loaded its room rental policy. ](/en/use-cases/answer-citizen-emails/) [All use cases](/en/use-cases/)