--- title: "Build a tender analysis grid with AI · Munia use case" description: "Three bids, the same criteria, a defensible recommendation to council. The agent compares, the manager decides. Observed use in a city of 12,000 residents." url: https://munia.ai/en/use-cases/build-a-tender-analysis-grid/ lang: en-CA last_updated: 2026-09-23 --- [Public works](/en/for/public-works/)Public works, procurement, general management # Compare bids on the same criteria without rebuilding the grid Three bids arrive for the same contract. They must be compared, the recommendation to council justified, and defended if a bidder contests. The grid is rebuilt by hand, the day before the meeting. The agent builds it from the PDFs; you keep the decision. Book a demo See the recipe Observed use - In a city of 12,000 residents, public works use a dedicated agent to build tender analysis grids - Elsewhere, PDF bids are uploaded as is and the agent produces a structured comparison - The agent on the municipal contracts act validates the legal framework, section cited No public time figure for this task. 01 Before, after ## The same task, before and with Munia. Today - Open each bid, look for the same information - Rebuild an Excel grid for every call for tenders - Justify the recommendation from memory - Check the legal framework in an act of several hundred sections With Munia - Upload the PDFs, define the criteria - Get the grid filled in and a summary of strengths and weaknesses - Validate the amounts, decide - Check the legal framework with the dedicated agent, section cited 02 The recipe ## How it is done, step by step. 1. Upload the bids In text extraction, up to ten files per batch. The Quote and bid comparator agent extracts the relevant criteria. 2. Set your criteria Price, deadlines, experience, warranties, administrative compliance: your criteria, your weighting. 3. Get the grid and the summary A criterion-by-criterion table, then the strengths and weaknesses of each offer. 4. Check the legal framework The agent on the municipal contracts act answers citing the section. The recommendation to council remains yours. Support tip - Validate the table on screen before asking for the Excel file: in the other order, generation breaks. - Text extraction, not file search, for bids: we want to read everything. - One in-house grid per contract type (snow removal, paving, professional services) lives in a dedicated agent. 03 Agents involved ## What you find in Munia for this task. - File synthesis “Summarize this 40-page file into a one-page note.” - Decision summary “Prepare the summary for council item 7.” - Municipal resolution “Write the resolution awarding the paving contract.” - Quote and bid comparator Analyzes offers, extracts relevant criteria, summarizes strengths and weaknesses. - Municipal contracts act agent Validates the legal framework of the call for tenders, section cited. These agents are described with the others on the page [For public works](/en/for/public-works/). Glossary terms [Call for tenders and SEAO](/en/glossary/#appel-d-offres) People stay in control, start to finish The agent prepares, the employee approves. Nothing is adopted, published, sent or destroyed without a person who reread it. That is the rule on every page of this site and in every Munia agent. 04 FAQ ## Frequently asked questions ### Does the agent recommend a bidder? It summarizes strengths and weaknesses according to your criteria. The recommendation and the responsibility remain with the manager and council. ### Are the amounts reliable? They are extracted from the PDFs; check them, it is faster than retyping. Scanned documents depend on scan quality. ### What about SEAO? Not by default: you upload the documents received. A connection to SEAO is built on request. ### How much does it cost? One rate per user, the same tier for all of the organization's licences, no setup fee, onboarding included. We send a proposal after the demo. ## Other use cases for public works [ Public works ### Get the work notice out before the job, not after Street, dates, nature of the work, instructions for residents: the notice ready in five minutes, then the job site follow-up compiled from field notes. ](/en/use-cases/write-a-work-notice/) [All use cases](/en/use-cases/)