--- title: "Draft a council resolution with AI · Munia use case" description: "The clerk starts from the minutes, the agent produces the resolution in your template, you approve. A 71% reduction in drafting time measured at a client." url: https://munia.ai/en/use-cases/draft-a-council-resolution/ lang: en-CA last_updated: 2026-09-23 --- [Clerk's office](/en/for/clerks-office/)Clerk's office · municipalities and MRCs of all sizes # Draft council resolutions from the minutes After the meeting, resolutions and extracts have to go out fast and in the right form. The agent starts from the minutes and produces each resolution in your organization's template. You approve instead of drafting. Book a demo See the recipe The proof \-71% in resolution drafting time Measured in a municipality of under 3,000 residents and published in its GPS Climat solution sheet, an Écotech Québec initiative. [See the source.](/en/accomplissements/) 01 Before, after ## The same task, before and with Munia. Today - Go back to the minutes and draft each resolution and extract one by one - Copy the in-house template, adjust numbers, dates and standard wording - Hold official documents until everything is typed - Redo the same work after every meeting With Munia - Upload the minutes, get the resolutions in your template - Standard wording, numbering and structure follow your model - Reread, fix a detail, sign - An in-house agent with your templates locks the form for the next meetings 02 The recipe ## How it is done, step by step. 1. Upload the minutes, or your meeting notes Word or PDF. The Municipal resolution agent reads the adopted items and their recitals. 2. Point to the template You attach your resolution model and a signed example. Structure, wording and numbering become the rule. 3. Generate, one resolution at a time For each item, the agent produces the resolution and the extract. You reread the substance: the only place where a person must step in. 4. Lock the form for good Clerks who go further create an in-house agent with their templates as reference documents. The form no longer moves, only the substance changes. Support tip - One item per request: asking for ten resolutions at once degrades the result. - Attach a signed example rather than a description of the template: the agent copies better than it interprets. - A client MRC works with its two in-house templates: one agent per template. 03 Agents involved ## What you find in Munia for this task. - Municipal resolution “Write the resolution awarding the paving contract.” - Minutes “Summarize the council meeting into decision points.” - Agenda “Prepare the agenda for Tuesday's meeting.” These agents are described with the others on the page [For clerk's office](/en/for/clerks-office/). Glossary terms [MRC (regional county municipality)](/en/glossary/#mrc)[Clerk's office](/en/glossary/#greffe)[Resolution](/en/glossary/#resolution)[Minutes](/en/glossary/#proces-verbal)[AI agent](/en/glossary/#agent-ia)[Human in the loop](/en/glossary/#humain-dans-la-boucle) People stay in control, start to finish The agent prepares, the employee approves. Nothing is adopted, published, sent or destroyed without a person who reread it. That is the rule on every page of this site and in every Munia agent. 04 FAQ ## Frequently asked questions ### Does the agent know the required wording? It reuses yours, from your template and examples. Legal compliance of the text remains the clerk's responsibility: Munia is not a legal advisory service. ### Can it also produce the extracts? Yes, from the same resolution, in your organization's certified extract format. ### Where does the 71% come from? From a municipality of under 3,000 residents that measured the time before and after and published it in its GPS Climat solution sheet (Écotech Québec). It is the only per-task gain we quote as is. See the Achievements page. ### How long to get started? Two weeks to activate the workspace and train the team. The first resolution is produced at the first meeting. ## Other use cases for clerk's office [ Clerk's office ### Produce the minutes of a council meeting From the agenda, your notes and the meeting documents, the agent structures the minutes into decision points. You complete, you approve. ](/en/use-cases/produce-the-meeting-minutes/)[ Clerk's office ### Write a public notice in the required form Consultation, adoption, notice to electors: the required structure respected, you check substance and dates. Observed use in a municipality of 600 residents. ](/en/use-cases/write-a-public-notice/)[ Clerk's office ### Catch up on years of archiving backlog without renaming by hand Records management policy read by the AI, compliant name, classification plan, retention deadline, personal information flagged. Add-on tool, on request. ](/en/use-cases/rename-and-classify-archives/) [All use cases](/en/use-cases/)