--- title: "Munia use cases · Real municipal tasks, done with AI" description: "Resolutions, minutes, decision summaries, bylaws, invoices, bulletin, notices: fifteen real municipal tasks, before and with Munia, with recipe and proof." url: https://munia.ai/en/use-cases/ lang: en-CA last_updated: 2026-09-23 --- Use cases · 15 documented cases # Real municipal tasks. Not promises. Each page describes a task as it is done today in a municipality, what Munia changes, the exact recipe, and the proof when it is public. No city is named: we talk about the task, not the client. Clerk's office · 4General management · 3Urban planning · 2Communications · 2Finance · 1Public works · 2Human resources · 1 ## Clerk's office [See the department page](/en/for/clerks-office/) [ \-71% in resolution drafting time ### Draft council resolutions from the minutes The clerk starts from the minutes, the agent produces the resolution in your template, you approve. A 71% reduction in drafting time measured at a client. ](/en/use-cases/draft-a-council-resolution/)[ Clerk's office · municipal councils and boards ### Produce the minutes of a council meeting From the agenda, your notes and the meeting documents, the agent structures the minutes into decision points. You complete, you approve. ](/en/use-cases/produce-the-meeting-minutes/)[ Clerk's office · all sizes ### Write a public notice in the required form Consultation, adoption, notice to electors: the required structure respected, you check substance and dates. Observed use in a municipality of 600 residents. ](/en/use-cases/write-a-public-notice/)[ Clerk's office and records management · add-on tool ### Catch up on years of archiving backlog without renaming by hand Records management policy read by the AI, compliant name, classification plan, retention deadline, personal information flagged. Add-on tool, on request. ](/en/use-cases/rename-and-classify-archives/) ## General management [See the department page](/en/for/general-management/) [ General management · cities, MRCs and organizations ### Prepare the decision summary for an agenda item The file behind an agenda item becomes a structured, neutral decision summary, then a presentation for council. Two agents, two steps, a team that approves. ](/en/use-cases/prepare-a-decision-summary/)[ \-98% in time spent analyzing large documents ### Find the answer in a 700-page document Collective agreement, zoning bylaw of several hundred pages, stack of bids: find the precise answer in minutes. A 98% reduction measured at a client. ](/en/use-cases/analyze-a-large-document/)[ General management, recreation, front desk ### Answer the citizen in minutes, not days Room rental, permits, collection, taxes: a complete, polite and accurate reply in minutes, from your policies. A municipality loaded its room rental policy. ](/en/use-cases/answer-citizen-emails/) ## Urban planning [See the department page](/en/for/urban-planning/) [ \-95% in time spent searching standards and regulations ### Find the section that applies, with its reference Planning act, Municipal Code, Cities and Towns Act, your bylaws: the answer comes with the section number, so it can be checked. A 95% reduction measured. ](/en/use-cases/find-a-rule-in-a-bylaw/)[ Planning · inspection and advisory committee ### Check a permit application section by section Check an application against the zoning bylaw, section by section, and prepare the advisory committee file. What works, what we build, the limits we own. ](/en/use-cases/review-a-permit-application/) ## Communications [See the department page](/en/for/communications/) [ \-75% in municipal bulletin preparation time ### Get the municipal bulletin out without spending the week on it Sections drafted from departmental news, mayor's message, adapted posts, style guide respected. A 75% reduction in preparation time measured at a client. ](/en/use-cases/prepare-the-municipal-bulletin/)[ Communications · cities and MRCs ### Write the press release, then adapt it into five formats A press release ready to reread in minutes, then adapted into a post, a web notice and a newsletter. A city of 50,000 shares an in-house agent among colleagues. ](/en/use-cases/write-a-press-release/) ## Finance [See the department page](/en/for/finance/) [ \-95% in time spent building complex tables ### Get the figures out of PDFs without retyping them Invoices, timesheets, usage reports: figures locked in PDFs come out in a table you check instead of retyping. A 95% reduction measured at a client. ](/en/use-cases/extract-invoices-and-bids-to-excel/) ## Public works [See the department page](/en/for/public-works/) [ Public works, procurement, general management ### Compare bids on the same criteria without rebuilding the grid Three bids, the same criteria, a defensible recommendation to council. The agent compares, the manager decides. Observed use in a city of 12,000 residents. ](/en/use-cases/build-a-tender-analysis-grid/)[ Public works · foremen and communications ### Get the work notice out before the job, not after Street, dates, nature of the work, instructions for residents: the notice ready in five minutes, then the job site follow-up compiled from field notes. ](/en/use-cases/write-a-work-notice/) ## Human resources [See the department page](/en/for/general-management/) [ Human resources and general management ### Find the collective agreement clause, quoted as is Notice periods, leave banks, grievances: the clause that applies, quoted without changes. Municipalities build agents to analyze their collective agreement. ](/en/use-cases/search-the-collective-agreement/)