---
title: "Prepare a decision summary with AI · Munia use case"
description: "The file behind an agenda item becomes a structured, neutral decision summary, then a presentation for council. Two agents, two steps, a team that approves."
url: https://munia.ai/en/use-cases/prepare-a-decision-summary/
lang: en-CA
last_updated: 2026-09-23
---
[General management](/en/for/general-management/)General management · cities, MRCs and organizations

# Prepare the decision summary for an agenda item

The decision summary is the most requested and longest document to write before a meeting: summarize the file, argue, stay neutral. The agent structures and drafts from the file's documents. The employee approves instead of drafting.

Book a demo See the recipe

Observed use

- In a city of nearly 12,000 residents, the team chains two agents: the summary, then the presentation for council
- On that account, all 32 assigned licences are active
- The Decision summary agent can run a web search to enrich the context

No public time figure for this specific task.

01 Before, after

## The same task, before and with Munia.

Today

- Gather bids, applicable bylaws and correspondence
- Summarize while staying neutral, then argue
- Redo the layout for each item
- Then produce the presentation, often the day before

With Munia

- Upload the file's documents
- Get a structured summary: context, options, recommendation
- Chain the council presentation in a second request
- Reread, adjust the recommendation, sign

02 The recipe

## How it is done, step by step.

1. Gather the file

 Bids, applicable bylaw, correspondence, departmental opinions. PDFs and Word files are enough.

2. Ask for the summary

 The Decision summary agent produces context, analysis, options and recommendation, in your template if you attach it.

3. Approve the substance

 The recommendation is yours. The agent argues, it does not decide.

4. Then the presentation, in a second request

 A second request produces the council presentation content from the approved summary.

Support tip

- Two steps, never one: asking for the summary and the presentation in the same request makes the processing fail.
- Attach your summary template, with the sections your council expects.
- Specify the audience: elected officials, committee, management. The level of detail changes.

03 Agents involved

## What you find in Munia for this task.

- Decision summary “Prepare the summary for council item 7.”
- File synthesis “Summarize this 40-page file into a one-page note.”
- Agenda “Prepare the agenda for Tuesday's meeting.”
- Municipal resolution “Write the resolution awarding the paving contract.”

These agents are described with the others on the page [For general management](/en/for/general-management/).

Glossary terms [MRC (regional county municipality)](/en/glossary/#mrc)[Council of mayors](/en/glossary/#conseil-des-maires)[General management (GM)](/en/glossary/#dg)[Municipal council](/en/glossary/#conseil-municipal)[Decision summary](/en/glossary/#sommaire-decisionnel)

People stay in control, start to finish

The agent prepares, the employee approves. Nothing is adopted, published, sent or destroyed without a person who reread it. That is the rule on every page of this site and in every Munia agent.

04 FAQ

## Frequently asked questions

### Is the summary neutral?

The agent is configured to present the options and a reasoned recommendation. The final tone and the recommendation remain management's.

### Can it look for information outside the file?

Yes, the agent can run a web search to enrich the context. You see what it used and you decide.

### How is the presentation produced?

In a second request, from the approved summary. That is the recipe a client city applies to its municipal policies.

### How much does it cost?

One rate per user, the same tier for all of the organization's licences, no setup fee, onboarding included. We send a proposal after the demo.

## Other use cases for general management

[

\-98% · in time spent analyzing large documents

### Find the answer in a 700-page document

Collective agreement, zoning bylaw of several hundred pages, stack of bids: find the precise answer in minutes. A 98% reduction measured at a client.

](/en/use-cases/analyze-a-large-document/)[

General management

### Answer the citizen in minutes, not days

Room rental, permits, collection, taxes: a complete, polite and accurate reply in minutes, from your policies. A municipality loaded its room rental policy.

](/en/use-cases/answer-citizen-emails/)

[All use cases](/en/use-cases/)