--- title: "Write a municipal public notice with AI · Munia use case" description: "Consultation, adoption, notice to electors: the required structure respected, you check substance and dates. Observed use in a municipality of 600 residents." url: https://munia.ai/en/use-cases/write-a-public-notice/ lang: en-CA last_updated: 2026-09-23 --- [Clerk's office](/en/for/clerks-office/)Clerk's office · all sizes # Write a public notice in the required form A public notice has an imposed structure, mandatory mentions and a publication date that does not forgive. The agent produces the notice in the right form from the resolution or bylaw concerned. The clerk checks the substance and the deadlines, and publishes. Book a demo See the recipe Observed use - A municipality of 600 residents writes its notices to electors with Munia - Public consultation notices in planning are the typical example for the Public notice agent - The same notice is then adapted into a web post and a message to citizens No public time figure for this task: we describe the use, not an invented gain. 01 Before, after ## The same task, before and with Munia. Today - Find the last notice of the same type and edit it by hand - Check the mandatory mentions one by one - Adapt the text for the website, then for the bulletin board - Risk an error in the date or bylaw number With Munia - Upload the resolution or bylaw concerned - Get the notice in the expected structure, mentions included - Check deadlines and substance, publish - Adapt into a citizen post in one request 02 The recipe ## How it is done, step by step. 1. Upload the source Resolution, draft bylaw, decision: the Public notice agent takes the object, dates and references from it. 2. Name the type of notice Public consultation, adoption, coming into force, notice to electors, call for tenders: the structure changes, the agent knows it. 3. Check the substance Publication dates, legal deadlines, bylaw numbers: the part that stays with a person and that matters. 4. Adapt The same notice becomes a web post and a message to citizens in one request. Support tip - Attach a notice of the same type already published: the form will be identical. - Ask for the list of mandatory mentions along with the notice, to tick them off. - For planning notices, specify the bylaw and section concerned. 03 Agents involved ## What you find in Munia for this task. - Public notice “Write the public consultation notice for the by-law.” - Citizen post “Create 3 posts for the neighbourhood party.” - Municipal resolution “Write the resolution awarding the paving contract.” These agents are described with the others on the page [For clerk's office](/en/for/clerks-office/). Glossary terms [Clerk's office](/en/glossary/#greffe)[Municipal bylaw](/en/glossary/#reglement)[Public notice](/en/glossary/#avis-public)[Minor variance](/en/glossary/#derogation-mineure)[Public consultation](/en/glossary/#consultation-publique) People stay in control, start to finish The agent prepares, the employee approves. Nothing is adopted, published, sent or destroyed without a person who reread it. That is the rule on every page of this site and in every Munia agent. 04 FAQ ## Frequently asked questions ### Does the agent guarantee the legal compliance of the notice? No. It produces a text in the expected form, from your examples. Compliance with the laws governing publication remains with the clerk. Munia is not a legal advisory service. ### Can it calculate publication deadlines? It can recall the usual deadline if you state it in your instructions, but checking the legal calendar is yours. ### In English too? Yes, for organizations that publish in both languages. ### And for an MRC? Same agent, with the MRC's templates and wording. ## Other use cases for clerk's office [ \-71% · in resolution drafting time ### Draft council resolutions from the minutes The clerk starts from the minutes, the agent produces the resolution in your template, you approve. A 71% reduction in drafting time measured at a client. ](/en/use-cases/draft-a-council-resolution/)[ Clerk's office ### Produce the minutes of a council meeting From the agenda, your notes and the meeting documents, the agent structures the minutes into decision points. You complete, you approve. ](/en/use-cases/produce-the-meeting-minutes/)[ Clerk's office ### Catch up on years of archiving backlog without renaming by hand Records management policy read by the AI, compliant name, classification plan, retention deadline, personal information flagged. Add-on tool, on request. ](/en/use-cases/rename-and-classify-archives/) [All use cases](/en/use-cases/)