Who it's forClerk's office
Last night's minutes become this morning's resolutions.
Resolutions and extracts in your template, public notices in the required form, minutes structured into decision points. The agent drafts, the clerk checks and signs.
Your reality
After every meeting, the clerk's office goes back to the minutes and drafts the resolutions and extracts one by one, copying the in-house template. Then come the public notices, the next agenda, the access to information requests. This is regulated text, where a wrong number, date or wording is costly.
A municipality of under 3,000 residents measured a 71% reduction in the time spent drafting its resolutions. Published figure, see the Achievements page.
What it changes, concretely.
Resolutions in your template
The agent starts from the minutes and produces the resolution or extract in your organization's format. A client MRC generates them with its two in-house templates.
Public notices with no error of form
Consultation notice, adoption notice, notice to electors: the agent follows the expected structure, you check the substance and the dates.
The memory of your meetings
Minutes summarized into decision points, large files synthesized, searches through your bylaws. A client measured a 98% reduction in the time needed to analyze a large document.
Agents preconfigured for your tasks.
Each agent starts from your documents and your format. You upload, it drafts, you approve.
- Municipal resolution “Write the resolution awarding the paving contract.”
- Minutes “Summarize the council meeting into decision points.”
- Agenda “Prepare the agenda for Tuesday's meeting.”
- Public notice “Write the public consultation notice for the by-law.”
- Application review “Does this application comply with the by-law in force?”
- File synthesis “Summarize this 40-page file into a one-page note.”
- Archive renaming and classification Records management policy read by the AI, compliant name, classification plan, retention deadline. Add-on tool, on request.
A selection of the available agents. Explore the Munia platform
What we hear. What we answer.
A resolution binds the municipality. I will not sign an AI text.
You are right, and that is why nothing is adopted without you. The agent produces the draft in your template, you review it line by line. Our clerk clients use it for the mechanical part, never to decide.
Our templates are unusual.
Good: the agent starts from yours. You upload a template and an example, it reproduces the structure, the standard wording and the numbering.
Council documents are sensitive.
They are hosted in Canada, never used to train models, and inference runs under zero-retention contracts. Controlled, logged access. Law 25 compliant.
Real, documented tasks
Clerk's office
Draft council resolutions from the minutes
The clerk starts from the minutes, the agent produces the resolution in your template, you approve. A 71% reduction in drafting time measured at a client.
Clerk's office
Produce the minutes of a council meeting
From the agenda, your notes and the meeting documents, the agent structures the minutes into decision points. You complete, you approve.
Clerk's office
Write a public notice in the required form
Consultation, adoption, notice to electors: the required structure respected, you check substance and dates. Observed use in a municipality of 600 residents.
Clerk's office
Catch up on years of archiving backlog without renaming by hand
Records management policy read by the AI, compliant name, classification plan, retention deadline, personal information flagged. Add-on tool, on request.
Up and running in two weeks.
We configure Munia for your municipal reality. Your team is supported at every step.
Book a demo
30 minutes. We show you Munia on your own use cases.
We activate your workspace
Within two weeks, your agents are configured and your team is trained.
You save time
First complete task on day one. The rest follows naturally.
Frequently asked questions
From your notes, the agenda and the meeting documents, the agent structures the minutes into decision points. You complete and approve before filing.
It reuses your templates and standard wording. Legal verification remains yours: Munia is not a legal advisory service.
An add-on tool is at proof-of-concept stage and can be demonstrated on request: research plan, collection, assisted redaction, decision letter. See the Access to information requests page under Tools.
Two weeks to activate the workspace and train the team. The first resolution is produced at the first meeting.