Clerk's officeClerk's office · municipalities and MRCs of all sizes
Draft council resolutions from the minutes
After the meeting, resolutions and extracts have to go out fast and in the right form. The agent starts from the minutes and produces each resolution in your organization's template. You approve instead of drafting.
The proof
-71%
in resolution drafting time
Measured in a municipality of under 3,000 residents and published in its GPS Climat solution sheet, an Écotech Québec initiative. See the source.
The same task, before and with Munia.
Today
- Go back to the minutes and draft each resolution and extract one by one
- Copy the in-house template, adjust numbers, dates and standard wording
- Hold official documents until everything is typed
- Redo the same work after every meeting
With Munia
- Upload the minutes, get the resolutions in your template
- Standard wording, numbering and structure follow your model
- Reread, fix a detail, sign
- An in-house agent with your templates locks the form for the next meetings
How it is done, step by step.
Upload the minutes, or your meeting notes
Word or PDF. The Municipal resolution agent reads the adopted items and their recitals.
Point to the template
You attach your resolution model and a signed example. Structure, wording and numbering become the rule.
Generate, one resolution at a time
For each item, the agent produces the resolution and the extract. You reread the substance: the only place where a person must step in.
Lock the form for good
Clerks who go further create an in-house agent with their templates as reference documents. The form no longer moves, only the substance changes.
What you find in Munia for this task.
- Municipal resolution“Write the resolution awarding the paving contract.”
- Minutes“Summarize the council meeting into decision points.”
- Agenda“Prepare the agenda for Tuesday's meeting.”
These agents are described with the others on the page For clerk's office.
People stay in control, start to finish
The agent prepares, the employee approves. Nothing is adopted, published, sent or destroyed without a person who reread it. That is the rule on every page of this site and in every Munia agent.
Frequently asked questions
It reuses yours, from your template and examples. Legal compliance of the text remains the clerk's responsibility: Munia is not a legal advisory service.
Yes, from the same resolution, in your organization's certified extract format.
From a municipality of under 3,000 residents that measured the time before and after and published it in its GPS Climat solution sheet (Écotech Québec). It is the only per-task gain we quote as is. See the Achievements page.
Two weeks to activate the workspace and train the team. The first resolution is produced at the first meeting.
Other use cases for clerk's office
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