Public worksPublic works, procurement, general management
Compare bids on the same criteria without rebuilding the grid
Three bids arrive for the same contract. They must be compared, the recommendation to council justified, and defended if a bidder contests. The grid is rebuilt by hand, the day before the meeting. The agent builds it from the PDFs; you keep the decision.
Observed use
- In a city of 12,000 residents, public works use a dedicated agent to build tender analysis grids
- Elsewhere, PDF bids are uploaded as is and the agent produces a structured comparison
- The agent on the municipal contracts act validates the legal framework, section cited
No public time figure for this task.
The same task, before and with Munia.
Today
- Open each bid, look for the same information
- Rebuild an Excel grid for every call for tenders
- Justify the recommendation from memory
- Check the legal framework in an act of several hundred sections
With Munia
- Upload the PDFs, define the criteria
- Get the grid filled in and a summary of strengths and weaknesses
- Validate the amounts, decide
- Check the legal framework with the dedicated agent, section cited
How it is done, step by step.
Upload the bids
In text extraction, up to ten files per batch. The Quote and bid comparator agent extracts the relevant criteria.
Set your criteria
Price, deadlines, experience, warranties, administrative compliance: your criteria, your weighting.
Get the grid and the summary
A criterion-by-criterion table, then the strengths and weaknesses of each offer.
Check the legal framework
The agent on the municipal contracts act answers citing the section. The recommendation to council remains yours.
What you find in Munia for this task.
- File synthesis“Summarize this 40-page file into a one-page note.”
- Decision summary“Prepare the summary for council item 7.”
- Municipal resolution“Write the resolution awarding the paving contract.”
- Quote and bid comparatorAnalyzes offers, extracts relevant criteria, summarizes strengths and weaknesses.
- Municipal contracts act agentValidates the legal framework of the call for tenders, section cited.
These agents are described with the others on the page For public works.
People stay in control, start to finish
The agent prepares, the employee approves. Nothing is adopted, published, sent or destroyed without a person who reread it. That is the rule on every page of this site and in every Munia agent.
Frequently asked questions
It summarizes strengths and weaknesses according to your criteria. The recommendation and the responsibility remain with the manager and council.
They are extracted from the PDFs; check them, it is faster than retyping. Scanned documents depend on scan quality.
Not by default: you upload the documents received. A connection to SEAO is built on request.
One rate per user, the same tier for all of the organization's licences, no setup fee, onboarding included. We send a proposal after the demo.